File Naming Structure Addendum - Maiden Names, etc.

As I mentioned in the last post, I've been renaming my digital files (both photos and documents) in an effort to reorganize and make sense of my Genealogy Files in my Dropbox account.

At the base level, the file name is SURNAME First Name Middle Name Date of Birth Description Place.  So for example: WHATEVER Samuel b 1840 1870 Census Madison County Indiana.

How to file the documents left by our female ancestors and relatives has always presented a conundrum.  In many records, women get "lost" in the identities of their husbands and those with multiple marriages makes it difficult to keep track of what item goes with whom.

Regarding the file structures, for example, do I file the death record of my grandmother under her married name at the the time of death (Wright) or under her maiden name (Lambertson)?   While I will always know whose record it was, someone coming behind me might not make the immediate connection.

The consensus in the field is to file documents for women under their maiden names in order to maintain consistency, so that is what I'm trying to do.  In the file naming structure it looks like : WHATEVER Fanny b 1840 m_1 JOHNSON Death Certificate 1900 Cook County Illinois.  

I'm using the m_1 SURNAME of spouse to add to the identifiers.  Multiple marriages look like m_1 JOHNSON m_2 SMITH.   This can lead to some rather long file names.

However, by adding the surnames of the spouses and naming the file under the maiden name I can harness the power of the computer to search for the file and find it whether or not I'm searching for records under the maiden or married name.

While I'm trying to utilize full names including maiden names on all of the files, for those that end up being a bit long, I've dropped the middle name down to an initial for identification purposes.  Some of my families really enjoyed using the same naming patterns over and over again.